Every enrolment request followed through to signature.
ScanBiz listens to your calls and reads your emails, then does the sales and admin follow-up: a summary of every prospective learner's call (course, funding, dates), replies to programme requests ready to send, training quotes followed up before the funding expires, opportunities spotted, satisfaction measured. Your current phone line and inbox are enough.
Between the request and the signature, there's funding that expires.
Personal training account, employer fund, self-funded: a training quote that drags on is an enrolment lost. ScanBiz notes everything, replies fast and follows up in time.
Funding, dates, programme: everything noted
After a prospective learner's call — course, funding method, preferred date — the summary lands in your inbox. And programme or price requests received by email have their reply drafted.
The quote followed up before the funding expires
The quote sent 8 days ago got no reply? You are alerted in time to call back, before the funding file closes.
Satisfied learners — and the ones who bring a colleague
A learner asking "and for my colleague?" is an opportunity spotted and set aside. After the session, a 1-to-5 rating with comments feeds your quality process.
Alerted before enrolment closes.
ScanBiz listens to every call and reads every email, and alerts you when a conversation is out of the ordinary. No more listening back, no more reading everyone's inbox: you are told, with the sentence that triggered the alert.
An enrolment to catch
A request for a syllabus, funding mentioned, a company wanting to train a team: the opportunity comes up with the intake concerned.
Applicant left without an answer
An applicant hangs up not knowing whether they have a place, or is waiting on a promised funding pack: the call is flagged.
Funding dispute
Funding refused, out-of-pocket amount disputed, an invoice for a cancelled session: the claim is flagged.
Unhappy trainee
A trainer who did not show, content that does not match the syllabus, a certificate never received: the complaint surfaces before the quality survey.
They do the work for you.
The summary is written, the reply is drafted, the quote is prepared, the follow-up is sent, the file is updated. These are not dashboards: this is delivered work, which you review whenever the agent asks for your approval.
A summary of every call, delivered by email
Works on its ownReplies to your emails, ready to send
Prepares, you approveThe sales hiding in your calls
Gives you a viewQuotes left unanswered
Works on its ownYour customers' opinion after each exchange
Works on its ownThe 5 AI agents we recommend to a training provider.
Picked for admissions and learner follow-up: they work in the background, you teach.
A summary of every call, delivered by email
After a call that matters, you receive within minutes what was said and what was agreed: appointment, place, requests, next step.
After a prospective learner's call: course, funding (personal account, employer fund, self-funded), preferred date — noted for you.
Replies to your emails, ready to send
Every incoming email is sorted and a reply is drafted in your inbox. You proofread, you send. Nothing leaves without you.
Programme, price and date requests: a reply is drafted for every email, you approve.
The sales hiding in your calls
A customer hesitating over an option, a prospect asking about prices: the agent spots these signals in your conversations and sets them aside so they don't slip away.
A learner asking "and for my colleague?": the opportunity is spotted and set aside.
Quotes left unanswered
The agent spots every quote or proposal you sent, checks that a conversation followed, and flags the ones that have been sleeping too long.
The training quote sent 8 days ago got no reply: you are alerted before the funding expires.
Your customers' opinion after each exchange
After a call or an email, the customer receives a mini-survey (a 1-to-5 rating). You track satisfaction by topic and by team member, with the comments.
After enrolment or the session, a 1-to-5 rating — and the comments.
And the whole ScanBiz catalogue behind it: custom dashboards, competitor watch, Excel file analysis… You turn on what you need, in one click.
Three steps to get started.
01
We understand your business
30 minutes to identify the signals that matter to you, and the AI agents that will do the after-call work: summary, reply, quote, follow-up, tracking.
02
We plug in your tools
We connect your phone system and your mailbox. The AI takes over from the very first conversation.
03
You receive your first alerts… and your first deliverables
Alerts on your dashboard and by email, summaries and drafts ready to review. Open the source conversation in one click.
Frequently asked questions
Yes. ScanBiz is built for teams of 2 to 10 people: training provider, private school, vocational training centre, driving school. Summaries and follow-ups arrive in the team's inbox; no training needed — for once.
No. ScanBiz plugs into your current line and your inbox. You keep your training management software and your tracking tools: ScanBiz prepares the work around the conversations.
Conversations are transcribed to produce the summaries, quotes and alerts; your customers are informed of the recording by your usual greeting message. The data stays yours, is processed in compliance with the GDPR, and sensitive information can be anonymized. Satisfaction ratings and comments can be exported for your quality indicators (Qualiopi).
The Sector plan is €299 per month excl. VAT, with no commitment, first user included, plus €29 per month for each extra user. It includes 8,000 analysis credits per month, the analysis grid for your trade and the AI agents recommended on this page. An analysed email uses 1 credit, a minute of call 0.5 credits. To start: 15 days and 200 free trial credits, no credit card.
ScanBiz also speaks the language of…
Every trade has its own page, its own agents and its own vocabulary.
See the result on your own enrolment requests.
Book a demo: we analyze a few of your real conversations and show you the summaries and quote follow-ups you would have had this morning.