Every buyer, every seller, every tenant is followed up — even on viewing days.
ScanBiz listens to your agency's calls and reads its emails, then does the follow-up work: a summary for the agent, the contact's record updated in your software, valuations followed up, potential listings spotted in property-management calls, tenant incidents tracked until the repair. Your current phone line and inbox are enough.
Listings are hiding in your property-management calls.
The agent is out on viewings, the property manager is taking tenant calls back to back: nobody has time to note everything, let alone follow everything up. ScanBiz does.
The sales you don't see go by
An owner "thinking about selling" in passing during a management call, a buyer hesitating over a property: these signals are spotted and set aside for the agent.
The agent is out on viewings, the record is up to date anyway
After a buyer's call — criteria, budget, area, viewings to schedule — the summary lands in their inbox and the contact's record is completed in your software.
Valuations without a reply, tenants without an answer: over
The valuation sent 15 days ago with no reply is flagged. The tenant who reported a broken boiler is brought back to you every day until the repair is confirmed.
Alerted between two viewings.
ScanBiz listens to every call and reads every email, and alerts you when a conversation is out of the ordinary. No more listening back, no more reading everyone's inbox: you are told, with the sentence that triggered the alert.
A listing or a buyer to catch
A seller mentioning a valuation, a buyer with financing in place, a landlord looking for a manager: the opportunity comes up straight away.
Call with no next step
A buyer hangs up with no viewing booked, a tenant with no answer on their issue: the call is flagged.
Unhappy client
An unreachable agent, a repair promised and never done, service charges badly explained: the complaint surfaces before the formal letter.
Mandate or management at risk
A mandate coming to term, a comparison with another agency, a landlord talking about self-managing: you are alerted before the termination.
They do the work for you.
The summary is written, the reply is drafted, the quote is prepared, the follow-up is sent, the file is updated. These are not dashboards: this is delivered work, which you review whenever the agent asks for your approval.
The sales hiding in your calls
Gives you a viewA summary of every call, delivered by email
Works on its ownCustomer records updated on their own
Works on its ownQuotes left unanswered
Works on its ownIssues reported, never resolved
Works on its ownThe 5 AI agents we recommend to a real estate agency.
Picked for sales and property management: they run in the background and write the essentials into your software.
The sales hiding in your calls
A customer hesitating over an option, a prospect asking about prices: the agent spots these signals in your conversations and sets them aside so they don't slip away.
A seller "thinking about listing" in passing during a management call: spotted and set aside for the agent.
A summary of every call, delivered by email
After a call that matters, you receive within minutes what was said and what was agreed: appointment, place, requests, next step.
After a buyer's call: criteria, budget, area, viewings to schedule — in the agent's inbox.
Customer records updated on their own
After each exchange, the useful information (contact details, need, decision) is written into the customer's record in your software. No more evening data entry.
The contact's budget, criteria and decision are written into their record in your software after each exchange.
Quotes left unanswered
The agent spots every quote or proposal you sent, checks that a conversation followed, and flags the ones that have been sleeping too long.
The valuation sent to the seller 15 days ago got no reply: you are alerted.
Issues reported, never resolved
A customer reports a breakdown, a defect, a failed delivery? The agent checks every day that the problem was actually fixed and alerts you on the ones that drag on.
A tenant reports a broken boiler; until the repair is confirmed, the agent reminds you.
And the whole ScanBiz catalogue behind it: custom dashboards, competitor watch, Excel file analysis… You turn on what you need, in one click.
Three steps to get started.
01
We understand your business
30 minutes to identify the signals that matter to you, and the AI agents that will do the after-call work: summary, reply, quote, follow-up, tracking.
02
We plug in your tools
We connect your phone system and your mailbox. The AI takes over from the very first conversation.
03
You receive your first alerts… and your first deliverables
Alerts on your dashboard and by email, summaries and drafts ready to review. Open the source conversation in one click.
Frequently asked questions
Yes. ScanBiz is built for teams of 2 to 10 people: sales agency, property management firm, small HOA manager. Each agent receives their own summaries; the manager sees the whole picture.
No. ScanBiz plugs into your current line and your inbox. You keep your sales or property management software: the useful information (criteria, budget, decision) is written into it after each exchange, if you wish.
Conversations are transcribed to produce the summaries, quotes and alerts; your customers are informed of the recording by your usual greeting message. The data stays yours, is processed in compliance with the GDPR, and sensitive information can be anonymized.
The Sector plan is €299 per month excl. VAT, with no commitment, first user included, plus €29 per month for each extra user. It includes 8,000 analysis credits per month, the analysis grid for your trade and the AI agents recommended on this page. An analysed email uses 1 credit, a minute of call 0.5 credits. To start: 15 days and 200 free trial credits, no credit card.
ScanBiz also speaks the language of…
Every trade has its own page, its own agents and its own vocabulary.
See the result on your own agency calls.
Book a demo: we analyze a few of your real conversations and show you the potential listings and the follow-ups you would have had this morning.